ACS Board - Board Meeting Calendar

Board Calendar 2025-2026

This is the general framework. The board chair collaboratively creates the agenda with the superintendent and asks for input from the board before each meeting.

Expect adjustments.

September 19/20, 2025: Board Retreat (Board Room)

Board operating norms and expectations
Discussion of roles and responsibilities and strategic issues
2025-2026 Board Goals

September 24, 2025: Information & Working Sessions (Teaching and Learning Center)

Information Session

School presentation
Superintendent monthly report, enrollment, portion of Data Dashboard
- Leadership Team Presentation
Finance Committee Update
- Present preliminary final 2024-25 financial results
- 2025-26 Financial updates (monthly consent item)
Standing Committees items TBA (BuildCo, Policy, and IAC)

Working Session

Standing Committee items TBA (, FinCo, Policy, and BuildCo)
Approve Superintendent goals
Review crisis response preparedness (Insurance levels)
- Insurance levels
- Campus plans for Fire Drills and other emergencies
Board to review/ approve additional staff positions for the current school year, if needed
Preparation of Financial Town Hall with community coffee for the fall
Update on Superintendent hiring
Finalize Strategic Plan

October 16-29, 2025: NESA Fall Leadership Conference , Istanbul

October 29, 2025: Working & Executive Sessions (Board Room)

Working Session

1. School presentation: HS principal, IB coordinator

High School Profile, scholarships, college placements
IB Academic Update and AP Academic Update

1. Superintendent monthly report, enrollment, portion of Data Dashboard
2. Finance Committee Update

List of banks to be approved by the Board
2025-26 financial updates (monthly consent item)
Board to approve/review additional staffing if needed for second semester

1. Governance Committee oversees conversations about potential board vacancies
2. Progress report on Board and superintendent goals
3. Standing Committee items (IAC, Policy, and BuildCo)
4. The Generative topic
5. Update on Superintendent Hiring

Executive Session

1. Check-in on Board and Superintendent performance

November 26, 2025: Information & Working Sessions (Teaching and Learning Center)

Information Session

School presentation:
Superintendent monthly report, enrollment, and portion of Data Dashboard
Finance Committee update

Present audit reports
Director of Finance presents the previous year’s budget reconciliation
2025-26 financial updates (monthly consent item)

Governance Committee:

Progress report on Board goals

Standing Committee items (IAC, Policy, and BuildCo)

Working Session

Superintendent presents initial draft school calendar for 26-27 year for feedback/input
Progress report on superintendent goal
Timeline decision on Superintendent announcement of next hire
Standing Committee items TBA (IAC, Policy, Finco, and BuildCo)

January 28, 2026: Working Session (Board Room)

Working Session

School Presentation:
Superintendent monthly report, enrollment, portion of Data Dashboard
Approve 26/27 School Calendar
Finance Committee update

Prepare preliminary/draft 26/27 budget for Board discussion to include:

- Projected staffing, including the approval of newly created positions
- Overseas expenditures for educational materials
- Changes to benefits for overseas hires for next school year (for recruitment purposes)
- Reminder: final budget & tuition to be approved on April 23)
- 2025-26 financial updates (monthly consent item)
Governance Committee update
- Board Goals mid-year check-in
- Choose Trustee for Board Nominating Committee (must not be running)
- Discuss Board needs and eligible association members interested in Board service
- Share identified potential Board Candidates and gather full board input
Standing Committees items (BuildCo, Policy, and IA)

February 25, 2026: Information and Working Sessions (Teaching and Learning Center)

Information Session

1. School presentation
2. Superintendent monthly report, enrollment, portion of Data Dashboard
  - Recruiting feedback
3. Progress report on Board goals
4. Standing Committees items (BuildCo, Finco, Governance, Policy, and IA)

Working Session

1. Superintendent update
2. Finance Committee update
  - 2025-26 financial updates (monthly consent item)
  - Update preliminary budget for 26-27 to Board
  - Discuss potential tuition amounts based on budget needs for approval at April meeting
3. Standing Committee items (Building, IAC, Policy & Governance)

April 15, 2026: Working Session

Working Session

School presentation
Superintendent monthly report, enrollment, portion of Data Dashboard
- Staffing update
Finance committee:
- Board approves the 26/27 tuition rates to be announced May 1
- 2025-26 financial updates (monthly consent item)
Governance Committee
- Invite newly elected trustee to observe board meeting, sign a confidentiality agreement
- Discussion 3 potential ‘selected’ trustees with the input of outgoing elected trustees
- Distribute Board self-evaluation google form- due in 2 weeks for May 21 discussion
Standing Committee consent agenda items TBA (Building, IAC, Policy)
Distribute Superintendent’s evaluation form (final review in June)
Generative topic

May 20, 2026: Information & Working & Executive Sessions

Information Session

School presentation
Superintendent monthly report, enrollment, portion of Data Dashboard
Finance Committee
- Board reviews/approves 26-27 proposed budget
- Board approves auditors
- 2025-26 financial updates (monthly consent item)
Governance Committee
- Presentation of Board goals progress
Standing Committee consent agenda items (Building, IAC, Policy)

Working Session

Governance Committee
- Discuss Board self-evaluation (including progress on Board goals)

Executive Session

Discuss Superintendent’s achievement of goals and evaluation

June 3, 2026: Trustees Organizational Meeting for 2025-2026 Trustees

Trustees Organizational Meeting

Superintendent presents the final year report and a 26-27 enrollment projection
Incoming Trustees select officers and committee chairs for the coming school year and make committee assignments
Proposed schedule for IS and WS Board meetings and Board retreat
Final decision on next Climate Survey

Generative discussion